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Choosing between weekly meetings or shared digital models for project sync

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bbarkley81
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(@bbarkley81)
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I wonder if a hybrid approach works better? Like, digital models for planning, but regular walk-throughs to catch those weird little things you only notice in person.

Totally get what you mean about the “fridge-door moment.” Been there, done that, had to patch the drywall. Here’s what’s worked for me (on a tight budget):

- Digital models are great for the big stuff—layout, measurements, making sure the couch isn’t blocking the hallway.
- But, I swear, there’s always something you miss until you’re standing right there. Like, I once realized the pantry door would smack into the oven handle... only after the install.
- I started doing a quick walk-through with my phone or tablet, digital plans in hand. Helps spot those “duh” moments before they cost money.
- Weekly meetings? Honestly, felt like overkill for my small reno. I’d rather spend that time double-checking stuff in person.

Hybrid’s the way to go, but lean heavier on the in-person checks if you’re detail-obsessed (or just paranoid about surprise expenses). Digital’s good, but your eyeballs are better.


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(@marioq17)
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I hear you on the “walk-through with digital plans in hand” approach. That’s saved me from a few expensive mistakes, especially when it comes to things like outlet placement or door swings. I’ve found digital models are great for visualizing, but they don’t always capture the quirks of an older property.

- Digital: Super efficient for sharing updates with contractors or partners, especially if you’re not always on-site.
- In-person: Essential for catching stuff like uneven floors or weird wall angles that just don’t show up in the model.
- Weekly meetings: I get why they feel like overkill for a small reno. On bigger projects, though, I’ve had issues where skipping regular syncs led to miscommunications and rework.

Hybrid’s the way to go, but lean heavier on the in-person checks if you’re detail-obsessed (or just paranoid about surprise expenses). Digital’s good, but your eyeballs are better.

Curious—has anyone tried using 3D scans or AR overlays during walk-throughs? I’ve seen some tech that lets you “see” the digital plan overlaid on the actual space. Wondering if that bridges the gap or just adds more complexity.


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architecture_luna
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(@architecture_luna)
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Definitely agree with this:

Digital’s good, but your eyeballs are better.
I’ve played with AR overlays on a couple jobs—cool tech, but honestly, it can get clunky. Nothing beats actually standing in the space and noticing that weird slant in the floor.


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fitness5506678
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(@fitness5506678)
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Definitely agree with this: I’ve played with AR overlays on a couple jobs—cool tech, but honestly, it can get clunky. Nothing beats actually standing in the space and noticing that weird slant...

I get where you’re coming from—standing in the space always reveals stuff you’d never catch on a screen. But I’ve found digital models save a ton of time, especially when you’re juggling subs or changes mid-project. Weekly meetings are good for catching those “weird slants,” but having a shared model means everyone’s (mostly) on the same page before they even show up. I wouldn’t ditch the tech just yet... sometimes it catches things your eyeballs miss, too.


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(@scottp44)
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I totally get the appeal of digital models—being able to zoom in and out, check measurements, or flag issues from your couch is pretty sweet. But with my old house, there are quirks you just can’t see in a model. Like, I once found a hidden alcove behind a wall that nobody had on any drawing. Ever run into something like that where the tech just couldn’t capture the weirdness of a real space?


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